Introduction
Are you the go-to person for customer-facing product content? Most Founding PMMs are.
When the sales team or VP marketing decides itâs time for a new sales deck, one-pager, or product demo, they often rush into demanding the latest deliverables from product marketing. Right?
But there is a crucial first step you should take before diving into your next asset (or staring at the blank page or slide deck). Itâs all starts with leveraging customer insights.
Good collateral is based on a solid understanding of how product capabilities meet market needs â and your customers are the ones who are best placed to provide those insights.
This playbook is designed to help you get the most out of conversations with your customers and build a repeatable customer insights program that drives meaningful business impact.
Meet Shoshana Kordova
Shoshana Kordova is a 3x founding product marketer who specializes in customer-infused messaging for B2B tech startups. She runs the product marketing consultancy Peel Product Marketing.
Shoshana has been interviewing people â and writing about the stories they tell her â for a long time, first as a journalist for publications including The New York Times, The Washington Post and Smithsonian, and then as a content and product marketer in the fintech, mobility, and health tech industries.
Sheâs led workshops on customer insights and storytelling, has taught product marketing at Reichman University, and prefers holding her Pick My Brain micro-mentoring sessions while walking outside in the evening. Shoshana was selected by the GTM Alliance as a Top 20 Go-to-Market Influencer to Watch in 2025.
Where to find Shoshana:
What are customer insights?
To sell a product effectively, you need to know:
- What problem it solves?
- Who struggles with that problem?
- How it solves the problem better or differently than alternatives?
Chances are, there are people in your company (founders, sales reps, etc.) who can answer these questions because they interact with customers regularly. But hereâs the thing: relying on their secondhand accounts is like taking rumor for fact. When it comes to insights, you want first-hand knowledge, not biased interpretations.
Customer insights are simply all the things you learn from having conversations with your customers. If youâre not sure where to start, check out our customer interview guide template:
Why customer insights matter
As a product marketer, nothing beats hearing directly from your customers. Theyâre the ones who know best what drove them to find a solution to their problem, and why your product was the answer.
Your CEO or sales leader might have great ideas, but we should be taking them with a grain of salt. Itâs the customer who understands the challenges, the solutions, and what makes your product stand out, and they speak from genuine experience.
So donât take internal feedback at face value. Talk to customers, capture their insights, and share those golden nuggets across your team.
In this playbook, weâll guide you on how to do both.
What you can do with customer insights
Customer insights are the foundation of many product marketing activities. They fuel your customer stories flywheel (shown below) and can take many forms, from case studies to internal reports, to shaping your product roadmap.
These insights can transform everything from marketing to sales, product development, and customer success. Here are 8 specific ways you can use customer insights:
1. ROI metrics
Whether or not the primary goal of your customer interview is to get ROI metrics, itâs always a good idea to ask questions that can uncover this incredibly useful information. But they may not know how to calculate it on their own. Thatâs where your conversational skills come in.
How to get ROI metrics from customer interviews
ROI for B2B products typically comes down to a) saving time and/or b) saving money. One common formula to access this information is:
Money/time spent using the product to reach a specific goal minus money/time spent to reach the goal prior to using the product
Customers often have an easier time walking you through the âbeforeâ and âafterâ scenarios that give rise to an ROI metric than answering a direct question like âWhatâs the ROI on our product?â
HOW TO USE THIS
- Marketing: Website, landing pages, one-pagers, email campaigns, organic and paid social media
- Sales: Prospecting calls, prospecting or nurture emails, case study slides in the sales deck
- Product: A better understanding of the value for customers can influence how the product team plans the roadmap and builds the product
2. Competitive intelligence
Your customers were likely considering other options before landing on your product. Get inside their heads, understand why they chose you over the competition, and turn that info into powerful messaging.
HOW TO USE THIS
- Share with the sales and product teams.
- Add to battle cards and comparison pages.
- Use in your messaging to highlight your product's unique value.
Pro Tip: Start with a broad question about why they sought a solution, then gradually dive into which alternatives they considered. This eases into the topic.
3. Case studies and testimonials
Getting quotes and success stories directly from customers is a classic reason to interview. And itâs perfect for aligning the incentives â you get to know your customers better, and your sales team gets real-world stories to close deals.
HOW TO USE THIS
- Pull quotes for website or marketing materials.
- Use video snippets for social media, email campaigns, or landing pages.
4. Sales enablement
Use insights to create sales enablement materials like customer cards (typically a single slide). These summarize the problems and solutions in a way that your sales team can use to pitch your product better.
HOW TO USE THIS
- Segment customer cards by use case, industry, or region.
- Share landing pages, email snippets, or anecdotes with your sales team to customize their outreach.
5. Positioning, messaging, & copy
Customer insights are key to refining your positioning, and messaging. They help you understand how your product addresses pain points, why that matters, and why your customers chose you over competitors
Plus often times the best copy comes straight from the mouths of our customers.
HOW TO USE THIS
- Use your customersâ language â from pain points to specific phrases they use â to craft copy that speaks directly to prospects who share those same challenges.
6. Product-market fit & ICP refinement
Not sure who your ideal customer is? Customer interviews, segmented by factors like industry or company size, can help you find your focus and improve your product-market fit.
HOW TO USE THIS
- Look for patterns in customer profiles, then align your ICP with those segments for more targeted outreach.
7. Software reviews
Getting customers to leave reviews on sites like G2 or Trustpilot can be much easier if you ask them after an interview, especially after theyâve just shared why they love your product.
HOW TO USE THIS
- Follow up with an email, sharing a direct link to your review site.
- Even better, a quick reminder with a quote from their interview, can help encourage them to leave feedback.
8. Product usage, product roadmap, product education
Interviews arenât just about emotions and pain points. Theyâre also an opportunity to ask customers how they use your product, what features they wish existed, and how well they understand your offering.
HOW TO USE THIS
- Pass product feedback to your product team and suggest any potential educational improvements.
The biggest challenges when gathering customer insights
We know that understanding how customers really think is a superpower that can make almost every aspect of your product marketing better. But while thereâs a huge upside, itâs not always easy to get access to those customer insights. Here are some of the main challenges you might face, and how to overcome them.
Challenge #1: No oneâs asking you to do this
PMMs are constantly juggling requests from all directions, and gathering customer insights might not even make it onto your to-do list. Itâs easy to feel like youâre just trying to stay afloat.
But you know deep down that customer insights are a goldmine. Theyâll make your marketing more relevant, your content more targeted, and your sales teamâs job easier. So yes, itâs worth making a case for carving out some time for it.
DO THIS:
To make the case, link customer insights to goals that matter to your stakeholders:
- If the sales team needs more customer success stories to win deals, use your customer interviews for case studies, testimonials, or quotes.
- If your VP of Marketing is pushing for more G2 reviews, get in touch with your happiest customers and turn those interviews into review requests.
Donât forget you can use the Customer Insight Tracker to stay organized.
Customer Interview Questions & Insights Tracker Customer Interview Questions & Insights Tracker
Challenge #2: You donât own the customer relationship
Thereâs bound to be someone else at the company who owns the relationship with the customer you want to speak with and will want to be in the loop. Thatâs most likely to be customer success, but could be sales team or some other dept.
DO THIS:
Partner up with the person who owns the relationship. If they see you as a collaborator rather than a competitor for customer attention, theyâll be far more likely to help you gather the insights you need.
And the best part? Their knowledge of customer history and product use cases will help you ask the right questions and avoid any potential awkward moments (like reaching out at the wrong time).
We recommend working with the customer relationship owner to implement an interview request process and maintain an interview pipeline to make sure youâre working together to access interviews from the right customers at the right time.
Challenge #3: Youâre not sure how to interview customers
Itâs one thing to know you need customer insights, but itâs another to know how to conduct a productive interview. Whether you're new to this or feel a little lost, weâve got you covered.
We break it down into a 6 step process:
How to launch a customer insights program: A step-by-step process
Launching a customer insights program is about more than just grabbing a few customer quotes here and there. Youâre building a repeatable, efficient process for gathering insights that will fuel smarter product, marketing, and sales decisions.
Step 1: Set goals that align with your stakeholdersâ needs
Think back to the examples above. What could customer insights help your business achieve?
Whether it's refining messaging, creating more social proof, or improving sales enablement, getting buy-in is much easier when you tie your efforts to something that resonates with the stakeholders who matter most. Ideally with actual dollars and cents attached.
Setting clear goals also helps you figure out what to do with the insights once youâve got them.
Pro Tip: If your sales team is always hungry for case studies or ROI metrics, customer interviews are a perfect solution. Tie your goals to these needs to get the green light.
Step 2: Build a Customer Interview Pipeline
Rather than starting from scratch with each new interview request, we recommend that you build a Customer Interview Pipeline â a kind of âCRM for customer interviewsâ that you can use to build a repeatable process.
Customer Interview Pipeline Template
This pipeline can live on a spreadsheet or on shared productivity software â just make sure that both you and the team youâre collaborating with have access to it.
By collaborating with the customer relationship owner, you can track the status of your interviews and make sure youâre interviewing the right customers at the right time.
Hereâs a sample outreach template for a customer relationship owner (like a CSM) to request an interview on your behalf:
FROM: [Customer relationship owner]
TO: [Main customer contact]
CC: [Product marketer]
SUBJECT: Introducing you to our product marketer
TEXT:
Hi, hope youâre doing well!
I wanted to introduce you to our product marketer, [Firstname Lastname] (ccâd).
[Firstname] is looking to learn more about how customers are using
[Company/Product Name], and sheâd love to hear about [Customerâs] experience.
Would you be open to a 20-30 minute call to discuss that?
If so, [Firstname] will reach out to set a time.
Thanks so much!
[Customer relationship owner]
Step 3: Interview the customers
Once your pipeline is set, it's time to do what youâve been waiting for: actual customer interviews!
Follow these important guidelines for interviewing customers:
1. Give more weight to the problem than the solution
Sometimes weâre so focused on getting feedback about why the customer likes the product that we forget that weâve started in the middle of the story.
Dig into why they needed your product in the first placeâwhat issues were they struggling with? How urgent was it? This helps you understand the real pain points and how your product fits into the bigger picture.
2. Seek out comparisons to create context
Always look for ways to understand the âbefore and afterâ of using your product. If a customer is telling you how much time they saved, ask how long it used to take them before they found your product. This gives you real context on the impact your product has had.
3. Listen closely
The first answer a customer gives is rarely the complete story. Itâs often vague or surface-level. Keep digging until you uncover the full depth of their experience.
4. Always, always, always ask follow-up questions
Follow-up questions are the key getting the in-depth insights you need from your customer conversations. Itâs similar to the â5 whysâ of product management: Some good follow ups:
- Can you tell me more about that?
- Are you able to give me an example?
- Can you explain why thatâs so important?
- Is there a time when that made a significant impact on the business?
- Can you walk me through what that looked like?
Step 4: Keep your internal stakeholders in the loop
Once you kick off the customer interviews, itâs tempting to hold off on sharing any insights until youâve reached your goals or completed a certain number of customer calls.
But it can be much more effective to share what youâre learning in real time:
- Did a customer share a great quote about how they love the product? Post it in the company-wide channel for everyone to see.
- Did a customer mention ROI metrics or competitive insights? That info is valuable to sales, marketing, and product teams, so make sure they have access to it.
- Did a customer highlight a feature they donât like? Share that directly with the product team so they can act on the feedback.
Step 5: Document, document, document
Interviews are only as valuable as the documentation behind them. Record your interviews, transcribe them, and make sure your insights are easily accessible for future reference.
Your near-term goal may be the objectives youâve outlined at the start, but ultimately you want your interviews to become the basis of an increasingly rich collection of customer insights data, foundational to the strategy of the entire business.
This is where your Customer Insights Tracker comes into play. Use it to capture and analyze the data, so itâs ready for use in shaping future strategies.
Step 6: Leverage your customer insights to carry out (and socialize!) the goals youâve set
Youâve launched a customer insights program, conducted a few interviews, documented your findings, and shared some key takeaways with other teams. Take a breath and congratulate yourself for reaching this point!
Youâve built the foundation for a massively important program that will serve as the bedrock of market-informed strategy.
Next steps:
- If one of your goals is case studies or something else that can be accomplished on the basis of a single interview, you can either keep interviewing customers or create the output for each customer interview before moving on to the next.
- If your goal is messaging, ICP refinement or something else that requires identification of common themes or analysis, we recommend you first speak to at least five customers who fit the same customer profile.
- Be sure to share your findings internally, because the greatest insights on the planet wonât effect change if no one knows about them.
Conclusion
Creating collateral that truly resonates with your audience starts with listening to your customers. By conducting insightful interviews, asking the right follow-up questions, and collaborating with internal teams, you can uncover the real challenges and needs that drive customer decisions.
Build a repeatable, strategic process for gathering and documenting these insights, and make sure to share them across the company to inform everything from messaging to product strategy. With the right insights, youâll be empowered to craft PMM materials that speak directly to your audienceâs pain points and drive real results.
Now go do some listening! đđ»
Resources
Customer Interview Pipeline Customer Interview Pipeline
Customer Interview Guide Customer Interview Guide
Customer Interview Questions & Insights Tracker Customer Interview Questions & Insights Tracker
- Introduction
- Meet Shoshana Kordova
- What are customer insights?
- Why customer insights matter
- What you can do with customer insights
- 1. ROI metrics
- 2. Competitive intelligence
- 3. Case studies and testimonials
- 4. Sales enablement
- 5. Positioning, messaging, & copy
- 6. Product-market fit & ICP refinement
- 7. Software reviews
- 8. Product usage, product roadmap, product education
- The biggest challenges when gathering customer insights
- Challenge #1: No oneâs asking you to do this
- Challenge #2: You donât own the customer relationship
- Challenge #3: Youâre not sure how to interview customers
- How to launch a customer insights program: A step-by-step process
- Step 1: Set goals that align with your stakeholdersâ needs
- Step 2: Build a Customer Interview Pipeline
- Step 3: Interview the customers
- Step 4: Keep your internal stakeholders in the loop
- Step 5: Document, document, document
- Step 6: Leverage your customer insights to carry out (and socialize!) the goals youâve set
- Conclusion
- Resources
- Where to find Shoshana